Privacy Policy

At Gracie Barra Halesowen, we are committed to protecting and preserving the privacy of our visitors when using our site or communicating with us electronically.

To comply with the new EU data protection laws that take effect on the 25th of May 2018, we have updated our Privacy Policy and Terms of Service. We want to empower you to make the best decisions about the information that you share with us.

You should read our new policy and terms in full, but here is some information you can expect to see in the updated policies:
 
    Why we process personal data
    Legal grounds for processing personal data
    Data privacy user rights and how to exercise them
    How to contact us about data privacy

Information We Collect

In running and operating this website we may collect and process certain data and information relating to you and your use of this site. This data and information is detailed below:

• i. Details of visits to our website and the pages and resources that are accessed, including, but not limited to, traffic data, location data and other communication data that may assist us in understanding how visitors use this website.
• ii. Information that visitors provide to us as a result of filling in forms on our website, such as when a visitor registers for information or makes a purchase.
• iii. Information provided to us when our visitors communicate with us electronically for any reason.
• iv. Member information - people who register for full membership voluntarily submit contact details and a small amount of personal information to us. We do not share this data with any third parties.

Use of Cookies

Cookies are sometimes used to improve the website experience of a visitor to a website. We may sometimes use cookies on this website to record aggregate statistical information about the visitors to our site and the use that our visitors make of the website. When collected this information is used by us to improve our website and further enhance the visitor experience and, may be shared with advertisers. Pease note that no personally identifiable information is recorded. We may also use the cookies to gather information about your general internet use to further assist us in developing or website. Where used, these cookies are downloaded to your computer automatically. This cookie file is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive and then stored there and transferred to us where appropriate to help us to improve our website and the service that we provide to you. All computers have the ability to decline cookies. You can easily decline or remove cookies from your computer using the settings within the Internet Options section in your computer control panel. Our advertisers may also use cookies on their website. We have no control over this and you should review the privacy policy of any advertiser that you visit as a result of an advert or link on this website.

Use of Your Information

The information we collect is used for our own use in developing our website. In addition, we may use the information for the following purposes:

• i. To provide you with information relating to our website, products or our services that you request from us.
• ii. To provide you with information on other products that we feel may be of interest to you.
• iii. To meet our contractual obligations to you.
• iv. To notify you about any changes to our website, including improvements, and service or product changes that may affect our website.

If you are an existing customer, we may contact you with information about goods and services similar to those that you have expressed an interest in previously via our website. If you do not want us to use your data for our or third parties use then you will always have the option to object to such use.

We use the data you provide us to communicate with our membership and supporters about activities and special offers.

What is our legal basis for using your data?

In order to hold and process your data we are obliged to identify the lawful basis upon which we do so. The lawful basis is different for the different purposes identified above.

Purpose: Communicating with Members about their membership

Lawful Basis: Public task.

We process your membership and personal data with respect to your membership position inline with your agreed participation.

This website uses Google Analytics, a web analytics service provided by Google, Inc. (Google). Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.

Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.


From time to time we may need to share some of your data with third party data processors (such as technology providers, website hosts, online systems). Where we do so we will have a data processing agreement with the third party, and where they are located outside the European Economic Area (EEA) we will ensure that they provide enough security and privacy to enable us to meet our legal obligations to you.

An example of this would be where we use a third party email provider to deliver our emails to you.  We would need ot share your email address with the supplier to carry out this function but thier processing of your data would be in line with a data processing agreement we would have with them.

How long do we keep your data for?

Where you join as a member your data will be held for as long as you maintain your membership.

What rights do you have?

You have a number of rights under data protection law. Some of these rights and how you can exercise them are set out in this section, more information can be found from the Information Commissioners office (https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/).

We will normally need to ask you for proof of your identity before we can respond to a request to exercise any of the rights in this section and we may need to ask you for more information, for example to help us to locate the personal data that your request relates to.

The right to be informed

You have the right to be informed as to how we use your data and under what lawful basis we carry out any processing. This privacy policy sets this information out however if you would like further information or feel that your rights are not being respected please email info@graciebarrahalesowen.com

A right to access your information

You have a right to ask us to send you a copy of your all personal data that we hold about you (subject to some exceptions). A request to exercise this right is called a "subject access request" and must be made in writing to: info@graciebarrahalesowen.com or to: Data Protection Officer,

• Gracie Barra Halesowen
• Harvey Works
• Shelah Road
• Halesowen
• West Midlands
• B63 3PG

A right to object to us processing your information

You have a right to object to us processing any personal data that we process where we are relying on legitimate interests as the legal basis of our processing. You also have the right to withdraw your consent from our processing that requires it (such as our email communications). Every communication will have an option for you to withdraw your consent directly, or you can email info@graciebarrahalesowen.com at any time to exercise this right.

A right to ask us not to market to you

You have the right to opt-out of any marketing or personally addressed direct mailings we send to you. If the communication is electronic it will include simple links and instructions to ‘unsubscribe’. For other media please email info@graciebarrahalesowen.com or write to Data Protection Officer,

• Gracie Barra Halesowen
• Harvey Works
• Shelah Road
• Halesowen
• West Midlands
• B63 3PG

A right to have inaccurate data corrected

You have a right to ask us to correct inaccurate data that we hold about you. If we are satisfied that the new data you have provided is accurate, we will correct your personal data as soon as possible.

A right to have your data erased

You have a right to ask us to delete your personal data in certain circumstances, for example if we have processed your data unlawfully or if we no longer need the data for the purposes set out in this Privacy Policy.
A right to have processing of your data restricted

You can ask us to restrict processing of your personal data in some circumstances, for example if you think the personal data is inaccurate and we need to verify its accuracy, or if we no longer need the data but you require us to keep it so that you can exercise your own legal rights. Restricting your personal data means that we only store your personal data and don't carry out any further processing on it unless you consent or we need to process the data to exercise a legal claim or to protect a third party or the public.

To exercise any of the rights above please email  email info@graciebarrahalesowen.com or write to Data Protection Officer,

• Gracie Barra Halesowen
• Harvey Works
• Shelah Road
• Halesowen
• West Midlands
• B63 3PG

To further understand your rights please visit the website of the Information Commissioner's Office (ICO) at http://www.ico.gov.uk.

Storing Your Personal Data

Data that is provided to us is stored on our secure servers. Details relating to any transactions entered into on our site will be encrypted to ensure its safety. The transmission of information via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically and transmission of such data is therefore entirely at your own risk. Where we have given you (or where you have chosen) a password so that you can access certain parts of our site, you are responsible for keeping this password confidential.

Third Party Links

You might find links to third party websites on our website. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

Access to Information

The Data Protection Act 1998 gives all individuals the right to access personal information that is held about them. You can request a copy of any information that we hold about you. Please contact us if you wish to make such a request.

Contacting Us

If you have any questions or queries relating to this Privacy Policy then please view our contact details below and get in touch with us.

Please Read

Please read our our privacy policy before signing a membership agreement with us.